Well-qualified and dependable officers are crucial to the growth of any FBLA-PBL chapter. Effective leaders will:
- Provide an environment where all members will grow professionally.
- Include all members in a dynamic program of work.
- Conduct the business of the chapter in proper parliamentary procedure.
- Maintain complete current records and minutes.
- Encourage individual and chapter participation in conferences.
- Develop and implement a strong publicity program.
Below are the basic duties of chapter officers for FBLA and PBL. See the Bylaws for FBLA or PBL, Article VII, Sections 1–6 for a list of basic duties by office. In addition, chapter officers are expected to perform these specific duties:
- preside over all meetings according to accepted parliamentary law and prepare an agenda for each meeting
- keep members and discussion on track during meetings
- outside of official meetings, keep in close touch with other officers, members, and adviser
- call special meetings as necessary
- represent the chapter at special functions
- show the qualities of a leader
- plan and prepare documents for all activities
- preside over meetings in the absence of the president
- oversee all committees or teams and management of assignments
- assist the president
- take charge of preparing the Local Chapter Annual Business Report [FBLA | PBL]
- provide the President with an agenda for each meeting
- prepare the local chapter Program of Work (with collaboration from all of the officers)
- prepare and read all minutes of meetings (preparing minutes means to take accurate notes of motions and type them according to the state guidelines; such minutes will be kept in a permanent book and should be readily available at all meetings)
- read communications at meetings
- handle general correspondence of the chapter
- keep an accurate membership and attendance roll
- count and record votes when taken
- receive and act as custodian of chapter funds
- keep accurate, up-to-date financial records
- assist in the collection of money for dues and money-making projects, such as fundraising activities
- prepare treasurer’s report for each meeting
- take charge of preparing one of the reports submitted at the State Leadership Conference
- prepare news release or articles for the local chapter of all FBLA activities within one week of the activity
- submit articles to the national publications, such as Tomorrow’s Business Leader and PBL Business Leader
- maintain history of the chapter, including an annual scrapbook and other reports
- see that chapter meetings are conducted in an orderly manner according to the rules of parliamentary procedure
- assist chapter members in understanding the basic purpose of parliamentary procedure
- advise the presiding officer and other chapter members on parliamentary procedure